50th Annual NAFEPA Conference
March 18-20, 2024
(March 17, 2024 Pre-Conference)
Omni Shoreham Hotel, Washington, DC
2024 NAFEPA Exhibitor Details at a Glance
ADDITIONAL EXHIBITOR REGISTRATIONS
Platinum sponsorship level includes two tables for each day and two conference registrations. Gold sponsorship level includes one table for each day and two conference registrations. Silver sponsorship level includes one table for each day and one conference registration. Additional registrations may be purchased at the Early Bird conference rate of $745 (if purchased by February 1, 2024).
ADS FOR CONFERENCE PROGRAM
Banners/logos in the electronic program are based on sponsorship levels and must be uploaded no later than Wednesday, February 14, 2024.
ASSIGNMENTS
Allocation of exhibit tables at the conference is at the sole discretion of the NAFEPA organization. Preference is given to the highest sponsor levels and date of contract submission.
ATTENDEE LIST
Sponsors and Exhibitors will receive two attendee lists, one prior to the conference (no later than March 9, 2024) and one after the conference (no later than March 31, 2024). The lists will include name, title, organization, mailing address, and email address.
CONFERENCE PROGRAM DESCRIPTION
A brief description (maximum of 50 words) of all exhibitors will be included in the conference program under Exhibitors. The descriptions for exhibitors sponsoring specific functions (bags, snacks, meals, receptions, internet, etc.) will be listed under Sponsors. Deadline for submitting descriptions is February 14, 2024.
CONTRACTS
Contracts and payment must be received by January 31, 2024. Your space in the ballroom will be reserved when payment is made.
ELECTRICITY FOR VENDOR TABLES
Electricity at the exhibitor tables must be purchased separately from the Omni Shoreham Hotel. Please use the Electrical and Engineering Services Request Form at the following link. This form must be submitted to the Omni Shoreham Hotel prior to the beginning of the conference. Electrical work will be done on Monday morning as the electrical engineers are unavailable on Sunday night. Download Hotel Electrical Request form.
EXHIBITOR SPONSORED ACTIVITIES
All companies wishing to sponsor private functions for conference attendees such as meetings, special events, sales presentations, social hours, dinners or receptions during the NAFEPA Conference must plan such activities during non-conference hours and directly with the hotel.
GOLDEN TICKETS
During the conference, the “Golden Ticket” promotion is to encourage our attendees to visit every exhibitor’s table. The “Golden Ticket” drawing will be Wednesday morning, March 20, 2024. Exhibitors may donate prizes for the “Golden Ticket” winners. Donations will be publicized.
HOTEL RESERVATIONS
Exhibitors may take advantage of the NAFEPA conference rate for the Omni Shoreham Hotel based upon availability. Reservation information is coming soon!
INTERNET SPONSORSHIP
Sponsorship(s) for the internet connection in the Regency Ballroom is available. The cost for internet sponsorship for the entire conference – Monday, March 18, 2024, through Wednesday, March 20, 2024, is $5,000.00, or by the day. The one-day sponsorships cost is $2,000.00, with a cost of $1,000.00 for the morning of Wednesday, March 20, 2024. Internet sponsorship will be recognized in the conference program. Please contact Bobby Burns for availability of these additional sponsorship opportunities.
LIABILITY INSURANCE
Vendors must provide evidence of their own liability insurance to be submitted prior to the conference.
MOVE IN
Exhibitors will be allowed to move in on Sunday, March 17, 2024, between 6:30 and 9:00 PM and possibly earlier based on the availability. Arrangements for delivery to the Regency Ballroom are the responsibility of the exhibitor.
PAYMENT
Full payment must be received by January 31, 2024. A $100.00 late fee will be added to payments received after that date. Confirmation will be sent by email within one week of receipt of contract and check. All sponsorship purchases are nonrefundable.
SCHEDULE
The NAFEPA Conference 2024 schedule will be posted on the NAFEPA website. Exhibitors will be allowed to move in on Sunday, March 17, 2024, between the hours of 6:30 & 9:00 PM. Move out will be on Wednesday morning immediately following the closing session of the conference.
SHIPPING OF MATERIALS TO OMNI SHOREHAM HOTEL
All packages and materials for exhibitor table(s) should be sent to the Omni Shoreham Hotel. Please use the following format for shipping to the conference:
Omni Shoreham Hotel
Recipient’s Name / Organization
2500 Calvert Street NW
Washington, DC 20008
Event Name: NAFEPA Conference
Event Date: March 18-20, 2024
SPONSORSHIP OPPORTUNITIES
Sponsorship opportunities are available and are listed on the Levels of Sponsorship.
WEBSITE LISTINGS
Sponsorship listing and linking (if applicable) will be completed within one month of receipt of completed contract and full payment.