National Association of Federal Education
Program Administrators

Supporting leadership and management of federal education programs in America's schools

2018 Exhibitor and Sponsorship Information

Guide their Journey...The Challenge of Student Success

Dear Business Supporter of NAFEPA:

The National Association of Federal Education Program Administrators is very pleased to announce our 44th annual NAFEPA Conference.  We will once again be at the Omni Shoreham Hotel in Washington, DC, and our dates are March 18-21, 2018.

The conference will provide a national forum for our members/attendees who will hear from a wide assortment of presenters including representatives of the U.S. Department of Education and others who are very knowledgeable of federal education programs and pending legislation. The conference will provide businesses who choose to become sponsors and/or exhibitors with many opportunities for networking and sharing information with educators who administer federal education programs.

We appreciate your interest in our organization and our annual conference!  We are offering several ways you can be involved with our NAFEPA conference in 2018. You can become a sponsor of an event at the conference and/or you can also become an exhibitor.

If you have any questions or would like to discuss some possibilities, feel free to contact Leticia Roman or Bobby Burns, Executive Director.

Thank you for supporting the National Association of Federal Education Program Administrators.  We look forward to hearing from you!!

Sincerely,
Leticia Roman
NAFEPA Exhibitor Chairperson

lroman@volusia.k12.fl.us
(386) 255-6475 Ext. 33213
Bobby Burns
NAFEPA Executive Director

info@nafepa.org
(256) 310-9293

Information at a Glance:

2018 Exhibitor and Sponsorship Information
National Association of Federal Education Program Administrators
Levels of Sponsorship

Diamond
(Only Two Available)

$12,000 yearly fee due January 13, 2018

Includes:

  • 2 tables for each day (2.5 days) spring conference in a choice location (includes 2 attendee registrations).
  • Host/Sponsor of the luncheon on Monday or Tuesday.
  • Opportunity to address the attendees prior to function (10 minutes maximum).
  • Direct link from our website to your organization’s website for one year (January –December 2018).
  • Access to email list of conference attendees (pre and post conference).
  • Full page ad in the spring conference program.

Platinum
(Only Four Available)

$8,000 yearly fee due January 13, 2018

Includes:

  • 2 tables for each day (2.5 days) spring conference in a choice location (includes 2 attendee registrations)
  • Host/Sponsor of the breakfast on Monday or Tuesday.
  • Opportunity to address attendees prior to function (10 minutes maximum).
  • Access to email list of conference attendees (pre and post conference).
  • Full page ad in the spring conference program.

Gold
(Only Four Available)

$5,000 yearly fee due January 13, 2018

Includes:

  • 1 table for each day (2.5 days) spring conference (includes 2 attendee registrations).
  • Host/Sponsor of morning or afternoon breaks and snacks.
  • Half page ad in the spring conference program.

Silver

$2,000 yearly fee due January 13, 2018

Includes:

  • 1 table for each day (2.5 days) spring conference (1 attendee registration).
  • Company name listed in the spring conference program.

Exhibitor’ tables will be located in the ballroom where the general sessions will be occurring. Internet access is free but ELECTRICITY ACCESS MUST BE PURCHASED FROM THE OMNI. (Download Hotel Electrical Request form.)

Additional company representative(s) must register for the conference as an attendee at the registration rate at time of purchase.

During the conference there will be a “Golden Ticket” promotion to encourage attendees to visit every exhibitor’s booth. The “Golden Ticket” drawing will be Wednesday morning. Exhibitors may donate prizes for “Golden Ticket” drawings and the donations will be announced.

For additional information contact Bobby Burns, NAFEPA Executive Director at: info@nafepa.org.

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NAFEPA Spring Conference 2018
Exhibitor Details at a Glance

ADDITIONAL EXHIBITOR REGISTRATIONS
Diamond and Platinum sponsorship levels include two tables for each day and two conference registrations. Gold Sponsorship level includes one table for each day and two conference registrations. Silver Sponsorship level includes one table and one conference registration. The conference registration includes all meal and snack functions. Additional registrations may be purchased at the Early Bird conference rate of $545.00 (if purchased by January 12, 2018).

ADS FOR CONFERENCE PROGRAM
Ads in the program are based on sponsorship levels and must be print ready and received no later than Wednesday, February 14, 2018. Print ready ad layouts are to be sent to Bobby Burns at info@nafepa.org.

ASSIGNMENTS
Allocation of exhibit tables at the conference is at the sole discretion of the NAFEPA organization. Preference is given to the highest sponsor levels and date of contract submission.

ATTENDEE LIST
Sponsors of Diamond and Platinum Levels will receive two attendee lists…one prior to the conference (no later than March 9, 2018) and one after the conference (no later than March 23, 2018). The lists will include name, title, organization, mailing address and e-mail address.     

CONFERENCE PROGRAM DESCRIPTION
A brief description (maximum of 50 words) of all exhibitors will be included in the conference program under Exhibitors. The descriptions for exhibitors sponsoring specific functions (bags, snacks, meals, receptions, internet, etc.) will be listed under Sponsors. Deadline for submitting descriptions is February 14, 2018.

CONTRACTS
Contracts and payment must be received by January 12, 2018.

ELECTRICITY FOR EXHIBITOR TABLES
Electricity at the exhibitor tables must be purchased separately from the Omni Shoreham Hotel.  Please use the Electrical and Engineering Services Request Form at the following link.  This form must be submitted to the Omni Shoreham Hotel prior to the beginning of the conference.  Electrical work will be done on Monday morning as the electrical engineers are unavailable on Sunday night. Download Hotel Electrical Request form.

EXHIBITOR SPONSORED ACTIVITIES
All companies wishing to sponsor private functions for conference attendees such as meetings, special events, sales presentations, social hours, dinners or receptions during the NAFEPA Conference must plan such activities during non-conference hours and directly with the hotel.

GOLDEN TICKETS
During the conference, the “Golden Ticket” promotion is to encourage our attendees to visit every exhibitor’s table.  The “Golden Ticket” drawing will be Wednesday morning, March 21, 2018.  Exhibitors may donate prizes for the “Golden Ticket” winners.  Donations will be publicized.

HOTEL CREDIT CARD AUTHORIZATION
The Omni Shoreham Hotel offers a credit card authorization form to be completed prior to your arrival at the hotel. The Credit Card Authorization form can be found at the following link. Download Hotel Credit Card Authorization.

HOTEL RESERVATIONS
Exhibitors may take advantage of the NAFEPA conference rate for the Omni Shoreham Hotel based upon availability. Reservations can be made by calling the Omni Reservation line at 1-800-THE-OMNI and asking for “NAFEPA 2018” conference at the Omni Shoreham Hotel. The operators will be able to locate the room block under that name. Reservations can also be made on line at:
https://www.omnihotels.com/hotels/washington-dc-shoreham/meetings/nafepa-2018

INTERNET SPONSORSHIP
Sponsorship(s) for the internet connection in the Regency Ballroom is available. The cost for internet sponsorship for the entire conference - Monday, March 19, 2018, through Wednesday, March 21, 2018, is $5,000.00, or by the day. The one-day sponsorship cost is $2,000.00, with a cost of $1,000.00 for the morning of Wednesday, March 21, 2018. Internet sponsorship will be recognized in the conference program. Please contact Bobby Burns for availability of these additional sponsorship opportunities.


MOVE IN
Exhibitors can begin move in at 5:00 PM on Sunday night, March 18, 2018. Arrangements for delivery to the Regency Ballroom are the responsibility of the exhibitor.

PAYMENT
Full payment must be received by January 12, 2018. A $100.00 late fee will be added to payments received after that date. Confirmation will be sent by email within one week of receipt of contract and check. All sponsorship purchases are nonrefundable.

SCHEDULE
The NAFEPA Conference 2018 schedule will be posted on the NAFEPA website. Exhibitors can begin move in at 5:00 PM on Sunday night, March 18, 2018. Move out will be on Wednesday morning immediately following the closing session of the conference.

SHIPPING OF MATERIALS TO OMNI SHOREHAM HOTEL
Materials for exhibitor table(s) must be shipped to the UPS Store located in the Omni Shoreham Hotel. The following link will take you to the UPS Store information that includes mailing address: UPS Store information.

EXHIBITOR PRICE GUIDE
Additional equipment is available upon request through Omni Shoreham Hotel. Download Exhibitor Price Guide.

SPONSORSHIP OPPORTUNITIES
Sponsorship opportunities are available and are listed on the Levels of Sponsorship flyer.

WEBSITE LISTINGS
Sponsorship listing and linking (if applicable) will be completed within one month of receipt of completed contract and full payment.


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